Facilities Administrator | Conrad Athens The Ilisian - ΑΘΗΝΑ - ΑΤΤΙΚΗ

Be part of the newest luxury hotel, Conrad Athens The Ilisian. Located within The Ilisian - the new multidimensional city destination of Athens, this new luxury hotel marks a new chapter in Athenian hospitality offering an unparalleled experience in the city's vibrant cultural and historical center. As a Facilities Administrator, you will provide essential administrative support to the Facilities Department, ensuring the smooth coordination and documentation of facilities operations across the hotel. This role is ideal for a highly organized and detail-oriented professional who can effectively manage administrative processes, support maintenance planning activities, and contribute to the efficient operation of the department.   Responsibilities Provide administrative support to the Engineering Department, assisting with the day-to-day coordination of maintenance activities and operational requirements. Create, maintain, and update engineering records, work orders, preventive maintenance schedules, service contracts, and departmental documentation. Monitor and track maintenance requests through the hotel's maintenance management system, ensuring timely follow-up and completion. Coordinate communication between the Engineering Department, other hotel departments, and external contractors to facilitate efficient workflow and service delivery. Assist in the preparation of reports, presentations, budgets, inventory records, and departmental correspondence. Maintain accurate filing systems for equipment records, certifications, permits, warranties, and compliance documentation. Support procurement activities by preparing purchase requests, tracking orders, and maintaining supplier information and documentation. Ensure that all administrative processes comply with hotel policies, safety standards, and operational procedures. Respond professionally to internal inquiries and provide administrative assistance to the Chief Engineer and Engineering leadership team.